Fix Bad Text Formatting
Step 1 – Open the Word document you want to format for a Kindle.
Step 2 – Check for headers and footers in the document, including page numbers. If you find any, they must be deleted. To remove a header or footer, double-click that area of the document to open the header or footer editing window. Select the information and press the “Delete” key.
Step 3 – Click the “Close” button on the Header and Footer Tools tab to exit the header/footer area and return to your document.
Step 4 – Remove any tabs or spaces used to indent paragraphs. To locate them in your document click the “Replace” button on the Editing panel of the Home tab. Enter “^t” in the “Find What” box to search for tabs, or enter the number of spaces you used for your indents to search for those. Leave the “Replace With” field blank and Word will delete the found item instead of replacing it with something else.
Step 5 – Click “Replace All” to process your entire document quickly.
Step 6 – Indent paragraphs using the Paragraph dialog box instead of tabs or spaces. Select the paragraphs that need indenting, then click the bottom right corner of the Paragraph panel on the Home tab to access the settings dialog box. Select “First Line” from the Special drop-down box and enter “.5” for the value in the “By” field.
Step 7 – Add extra space between your paragraphs for better readability. With the Paragraph dialog box still open, enter “10pt” into the “After” box under the Spacing category. This adds approximately one line of extra space between each paragraph. Click “OK” to exit.
Step 8 – Verify that you have manual page breaks between each chapter or major section of your document. Click the “Show/Hide Marks” button on the Home tab that looks like a backwards “P” to view invisible page breaks. They appear as dark dotted lines across the page with a label in the middle that says “Page Break.”
Step 9 – Use the “Page Break” button on the Insert tab if you need to add additional page breaks to your document.
Create a Table of Contents
Step 1 – Prepare your document for an auto-generated table of contents. Highlight a chapter heading and select “Heading 1” from the Styles panel on the Home tab. Repeat for all the chapter headings in your document. If you have subheadings in the document you want included in the table of contents, change their style to “Heading 2.”
Step 2 – Navigate to the top of your document and type “Table of Contents” followed by a line break.
Step 3 – Click the “Table of Contents” button on the References tab and select “Insert Table of Contents…” from the drop-down menu.
Step 4 – Uncheck the box “Show Page Numbers.” Kindle doesn’t use them in its table of contents.
Step 5 – Change the “Show Levels” value to “1” if you only have “Heading 1” styles in your document or “2” if you have subheadings as well.
Step 6 – Click “OK” to create the table of contents automatically. Word places it where your cursor last was, which should be the line after your Table of Contents title.
Step 7 – Click before the words “Table of Contents” and select “Bookmark” from the Insert tab. Enter “toc” for the bookmark name. Click the “Add” button to save the changes. This creates a jump-to link in the finished Kindle product to bring readers back to the table of contents when needed.